A confirmation statement, traditionally known as an annual return, is a crucial document in the complex world of corporate compliance. It is an official statement of a company’s standing that must be submitted yearly to Her Majesty’s Revenue and Customs (HMRC) in the UK. In this thorough investigation, we’ll explain what a confirmation statement is, why it’s important, how to file one, and the repercussions of skipping out on this crucial duty.

Understanding the Confirmation Statement

A confirmation statement essentially serves as an official indication of your company’s status. This document should not be treated lightly, If you are involved in US company formation for example. The dormant and non-trading (inactive) firms are subject to this regulatory requirement, and non-compliance can result in fines and possible penalties for repeated infractions.

The Obligation: Who Needs to File a Confirmation Statement?

Owners of businesses are required by law to provide a confirmation statement at least once each year. However, a lot of companies choose to file more frequently, mainly to keep their firm information current. Your business must maintain registration and file an annual confirmation statement even if it is dormant, which means it is no longer conducting business. It takes a separate application to dissolve the corporation, which can take a while during busy times. Getting professional help, like from our team at Workhy, can make this process simpler.

The Mechanics: How to File a Confirmation Statement

It is important to remember that the confirmation statement was formerly known as an annual return in order to prevent confusion. It includes crucial monetary elements like taxation and profitability. Whether you’re navigating the complexities of US company formation or UK business formation, the only way to file a confirmation statement is through Companies House.

You can receive information when your statement is due by signing up for email alerts through the HMRC Government Gateway. After that, you can decide whether to take care of it yourself or hire a professional. To file, log into your WebFiling account and enter the necessary data before submitting the statement. You’ll get a confirmation notification via the same platform after it’s been processed. Then, if you choose to revise your statement freely, your next duty will become due in a year.

It’s simple to create a WebFiling account if you don’t already have one. You can get the login information you need to start submitting your confirmation statement by quickly visiting the linked link and following the ‘establish an account’ instructions.

The Timeline: When to File a Confirmation Statement

It can be a little difficult to understand the submission timeline, therefore let’s use an example that applies to any organisation to explain it. Think about the date your business was formally incorporated; let’s say it was March 4. The annual period ends one month prior to this day the following year, hence the 4th of February marks the conclusion of the period. After this latter date, you have 14 days to file your confirmation statement. The 18th of February at midnight would be the deadline in this situation for final submissions. Although late submissions may result in fines, Companies House and the HMRC may be understanding in certain situations and accept justifications.

The Costs: How Much Does Compliance Cost?

You have two choices when it comes to submitting a confirmation statement. Online submissions cost a total of £13 for processing and filing costs. An alternative is to submit a paper form, which costs £40 and necessitates a cheque or online payment at the time of submission. Although hiring a professional may result in increased costs, many people opt for this option because it saves them time.

DIY vs. Expert Assistance

It is feasible to file your confirmation statement, but the procedure can be challenging and time-consuming. To save time and relieve stress, many people choose to hire a professional to handle the submission on their behalf. However, if you decide to handle things yourself, setting up a WebFiling account is essential. You can log in, fill out the required information, and submit your statement using this account.

The Consequences of Neglect

Your confirmation statement obligation can have serious repercussions if neglected. Your business and its officers risk being prosecuted if a filing is not made within 14 days of the conclusion of your review period. Your business can also be taken from the registry. Maintaining the legal and financial stability of your business depends on your compliance with this seemingly simple duty.


Understanding and upholding the requirements surrounding confirmation statements is crucial, if you’re negotiating the complexities of US company formation, however engaged in the world of UK company registration can do as well.  These yearly statements not only uphold legal compliance but also demonstrate your company’s continued standing and dedication to openness in the challenging world of corporate governance.