Video content is the most engaging media format on the web, from super-short TikTok clips to YouTube essays. However, transcribing those videos can take a lot of work. Luckily, there are tools to make the job easier. Here are some tips and tricks to help you transcribe faster.

Use a Foot Pedal

Using a foot pedal when transcribing videos can help you save time and improve accuracy. Rather than continually pause the audio file to use keyboard shortcuts, you can press your foot on the pedal to control playback functions like rewinding and fast-forwarding. It allows you to stay in the flow and not break your transcription momentum. Transcription foot pedals are available in USB and Bluetooth, which connect to your computer via a free port or wirelessly. Some have programmable buttons that can be set to do different things. For example, the standard three-button pedal is usually set to perform rewind, play/pause and fast-forward. Other functions like speed control, jump or next dictation can also be assigned to specific buttons depending on your preferences and the functionality of the transcription software you choose. Ergonomics is another important consideration when choosing a transcription foot pedal. Your heel is the anchor when you press your foot down on the pedal. This repetitive motion can cause strain over time if the pedal is uncomfortable. As such, it’s worth investing in a good-quality transcription foot pedal that will be comfortable to use over the long term.

Use Transcription Software

Video transcription may seem like a useless extra step that isn’t necessary, but it can help you elevate your content, reach new audiences, and achieve your digital marketing goals. Whether you use a human transcriptionist or transcription software, video transcripts allow you to create closed captions and subtitles for your videos, which help increase accessibility and search engine optimization.

A video content transcription tool will automatically turn audio into text, making transcribing your videos much faster and easier. It will also ensure that your transcripts are accurate and readable. Many different transcription tools are available online. Some are free, and others cost a fee.

Correct Misspellings

Video transcription is a complex process that involves speech recognition and a human transcriber, so errors are bound to happen. But that doesn’t mean that these errors can be overlooked because even minor mistakes like misspellings can tamper with the accuracy of a transcript. Misspellings in a transcription can confuse and annoy the viewer to a considerable extent. These errors can make the transcription look amateurish, and the viewer may lose interest in reading it. Several factors, including poor recording equipment and incorrect comprehension, can cause these mistakes. Hence, using superior-quality equipment and listening to the audio is important to prevent misspellings in the transcribed text.

It is also important to double-check or proofread the transcript before submitting it for review. Using the correct spelling will help you avoid unnecessary rework and save time. Also, if you have the time, try using a voice typing tool to avoid making errors while typing. These tools are especially useful for transcribing videos that involve complicated terminology and words.

In addition, transcripts can help you create captions and subtitles for your videos, opening up your content to a larger audience. A recent study revealed that 85% of Facebook videos are watched without sound, making captions and subtitles a must-have for anyone who wants their video content to be seen by more people.

Use Timestamps

They use timestamps when transcribing videos, improve accessibility and allow users to skip to the section they need. They can also provide reference points for search engines when posting video content. They are great for panel discussions, legal transcripts, market research interviews, focus groups, oral histories, podcasts and virtual meetings or video conferences. Different clients require different types of timestamps depending on their needs and requirements. For example, some may prefer periodic timestamps, which appear at intervals such as every 30 seconds, every minute or every 5 minutes. Others prefer paragraph timestamps, which are placed at the beginning or end of each paragraph. Finally, some might want sentence timestamps set at the start of each sentence.

Another way to use time stamps when transcribing a video is to write them in the description. It is especially helpful if the client wants viewers to fast-forward to a particular movie section or replay key sections. Using the right transcription software can make your transcribing experience much easier. You can also choose to transcribe automatically or manually. Once your transcripts are ready, download them in JSON, text file, SRT, XML, VTT or Word with speaker distinction and timestamps.